CLAS faculty/staff directory help

How do I update my CLAS faculty/staff profile?

Log into go.wayne.edu/update-profile option to add, edit or remove profile information.

Required semester updates for HLC accreditation criteria

These fields are required semester updates for full-time and part-time faculty only. All other profile fields are optional and may be updated at the employee's discretion.

• Education (academic degrees)
  • Information needed: Degree (B.S., M.A., Ph.D.,), institution, year
  • Example: Ph.D. in History, New York University, 2011
• Courses taught (last two semesters)
  • Information needed: Course title/number, credits, terms
  • Example: HIS 7835 Public History, three credits, F2022
• Incremental coursework (coursework that would qualify an individual to teach a course in which s/he does not have a directly related master's degree
• Other qualifications directly relevant to courses taught (licenses, certifications)

How can I appoint a directory administrator on behalf of my department?

Department chairs and interdisciplinary program directors (without a parent department) can request up to two directory administrators to edit profiles on behalf of the faculty/staff. We advise against this in lieu of the faculty/staff updating their own profile information to remain in compliance with our HLC accreditation expectations.

View the Faculty/Staff Directory Administrator Request Form

How can I update my other university profile information?

Changes to your global university profile can be completed here:

• Update my address
• Change my name
• Change my email name/address
• Update my bulletin faculty list
• Update my UROP Connect profile

General FAQs about profile updates

• Are graduate teaching assistants and adjuncts required for accreditation to be listed?

  No. Categories of faculty that may be excluded from the official faculty roster include:

  • Graduate teaching assistants working under the supervision of a qualified member of the instructional faculty
  • Adjuncts delivering a lecture(s) in a course for which they are not the official course instructor
• Courses taught for the last one year: If I was on leave for a semester, should I note that or just not enter anything?

  You should note there that you were on leave for that semester.

• How are the directory headings organized?

  The directory combines several headings/sections into 10 common headers as follows:

  1. Chair/Associate chair/Director
  2. Full-time faculty
     • Includes tenured, tenure-track, lecturer
  3. Adjunct, affiliated and visiting faculty
  4. Emeritus
     • Includes only active emeritus
  5. Part-time faculty
  6. Academic advisors
  7. Staff
     • Includes student assistants
  8. Research staff
     • Includes post-doc fellow, research fellows, research engineers, research associates, research assistants
  9. Clinical staff
  10. Graduate students
      • Includes graduate teaching assistants, graduate research assistants, Ph.D. students

  
  Only the 10 headers above will be visibly listed in the CLAS online directory. Previous headers/sections have been merged into the parent header/section as indicated above.

  Faculty and staff are still allowed to specify their specific title(s) within their individual profile (what appears below your picture and name).

• If I teach the same course every semester, should I list it individually for each term or list it once and include multiple dates after it?

  Yes, you can list the one course with multiple dates following it.

  Example: HIS 7835 Public History, 3 credits, F2017, W2018, SS2018

• Incremental coursework and other qualifications: If you have none, should you leave them blank or put in "N/A" "or none?"

  This can be left blank if you do not have any information to fill in for it. This only pertains to "instructional faculty who do not have a master's degree in the field of the course they're teaching," according to the HLC requirements.

• Is there a particular way we should list our education credentials and courses?

  Education section

  Degree type, name of institution, year, e.g., Ph.D. in History, New York University, 2011

  Courses section

  Course title and number, credits, term, e.g., HIS 7835 Public History, three credits, F2022

• My biography and my research are currently written up as a single integrated profile. Do I need to separate those out or can I just include it all under one or the other of the categories?

  The sections will have headers corresponding to the categories that will automatically show up on the web page. So while you can, it will likely look awkward depending on how you group the information. It would be best to separate each piece of information.

• What is defined as one "academic year?"

  For the purposes of these profiles, one academic year will consist of the last two semesters.

• What's the size of the profile image?

  Your profile photo should be 800px in width (required) and 1126px in height and an actual picture of yourself – no book covers, abstract objects, etc. The goal is for students to get to know you!

  Additionally, the image should be a high-resolution photo, that is, not blurry, grainy, distorted or badly cropped. Photos not meeting these standards will be removed during maintenance intervals.

  To crop or resize your image, use the Photoshop Express tool to set your image to 800px in width. For Canva users, here's a CLAS profiles image template for editing your photo. You can also send this to the CLAS Marketing Team at clas@wayne.edu and we will crop this for you.

FAQs about usability

• After entering data for a long, the system logged me out and didn't save. How do I stop the editor from logging out before saving?

  We've applied a code update to the editor that will detect when someone is entering information in for an extended period of time (an hour or more) which will keep the window "active" while activity is taking place on the page. This should ensure that the page does not spontaneously reload or log out after entering in data over a long period of time before you save your entries.

  In general, however, it is always best practice to periodically save your work by selecting Save Profile (top right corner) after updating your entries. Our next version of the system is expected to incorporate an auto-save feature on par with the latest web entry systems.

• How do I add another field entry?

  In the upper-right corner of a specific field, you will see an Add another option. This will allow you to add additional entries for your education history, courses taught, etc.

  

• How do I save a field?

  When entering information in the non-formatted field (text only), you can press "Enter" on your keyboard to save the data in that field.

  

• I have a bunch of blank boxes that say "Click To Add Information" that I can't get rid of. Will those go away on their own?

  The boxes will go away automatically if no data is entered in them. Be sure to check for blank spaces in any typed fields as they will render as text.

• My photo is not being accepted. What size/format should it be?

  Photos must be no more than 800 pixels (px) in width and in .jpeg or .jpg format. You can resize your photo using a free online tool such as picresize.com.

• Some information is not saving after saving my profile. What should I do?

  We've identified a bug related to Internet Explorer (IE) 11 and older, which are also unsupported web browsers due to their antiquity, which is causing discrepancies with the saving function. You should update your browser to the latest version, Microsoft Edge (for Windows), Google Chrome, Firefox and Safari (for MacOS) for the most optimal experience.